Health and safety
Emergency procedures should be clearly set out in written policies for educational visits, and every group leader should have a checklist for immediate action in an emergency.
If an overnight stay is involved, the fire safety and evacuation plan for the building should be checked. Consider carrying out a fire drill shortly after arrival.
Checklist in the event of an accident
The immediate action checklist for group leaders during a visit should cover:
- establishing the nature and extent of emergency promptly
- ensuring that everyone in the group is safe
- establishing the names of casualties and arranging immediate medical attention
- ensuring a teacher/lecturer accompanies casualties to hospital, providing doctors with any relevant medical information
- notifying the police if necessary
- informing the school or college contact and provider/tour operator (someone at the school or college should be available on the telephone at all times during the trip)
- contacting the school or college with the following information: the nature, date and time of the incident; where it happened; names of casualties and information about their injuries; what has been done so far and action yet to be taken
- notifying the British Embassy or Consulate if an incident occurs abroad
- ensuring that the school/college notify parents and, normally, insurers
- writing down what happened promptly, noting witnesses and preserving vital evidence, ascertaining phone numbers for future calls
- keeping an account of events, times and contacts after any incident
- completing an accident report as soon as possible (serious accidents or incidents involving violence may need to be reported to the Health and Safety Executive)
- referring any media enquiries to a named contact in the LA or at the school/college
- avoid discussions about legal liability
- keeping receipts of costs incurred in the emergency (for the insurers).